Event App Pricing: How Much Does an Event App Cost in 2026?
Event App Pricing in 2026: Three Models, Three Price Ranges
Pricing is the first question most organisers ask when looking for a conference or corporate event app. The answer isn’t simple - prices can differ tenfold depending on the model. Before comparing quotes, it helps to understand that the event app market offers three options that differ not just in price, but in how you’re charged.
1. Custom native mobile app (iOS and Android)
The most full-featured and most expensive option. A custom native event app is bespoke software built from scratch - a separate version for the App Store and another for Google Play. Development costs start at 15,000 PLN for basic projects and can reach 80,000 PLN or more for complex features and integrations.
On top of development costs:
- Apple Developer Account: approx. 499 PLN per year
- Google Play Developer Account: approx. 100 PLN one-time
- App Store review wait time: 24-72 hours (with risk of rejection)
- Ongoing maintenance: every content change post-launch requires a new app release and store review
For a single event or a recurring conference, this approach is usually economically impractical. A custom native app makes sense when an organisation runs dozens of large events per year and treats the app as a core brand asset or technology product.
A mid-range option exists in the Polish market: MKonferencja offers a configured native mobile app with App Store and Google Play publication - basic package from 3,000 PLN net, full package from 4,400 PLN net. However, additional modules are priced separately: participant registration from 1,200 PLN, ticket sales from 1,600 PLN, reception management from 600 PLN. A fully configured setup typically comes to 5,400-7,600 PLN or more - and the app still requires App Store review and an update every time event content changes.
2. Subscription platform (SaaS)
The largest category on the market. In Poland the standout player is Meeting Application - a Polish company with a strong track record in conferences and corporate events (2,500+ events served). International platforms like Whova and Eventee are also available, though all price in US dollars - a real cost factor for Polish and Central European organisers.
At 4 PLN per dollar, the real costs look like this:
- Meeting Application (Polish company): plans from ~4,000 PLN per event on the Starter tier to ~12,000 PLN for Premium. On top of the licence, a per-attendee fee applies: 9 PLN per free registration on Starter, down to 3 PLN on Premium. A 300-person conference on Starter adds 2,700 PLN in attendee fees on top of the licence. Paid ticket sales carry a 2-4% transaction commission.
- Whova (USA): custom pricing - no public rate card. According to LineUpr’s analysis and Eventify’s breakdown, mid-size conferences typically pay around 20,000–40,000 PLN per event. A transaction fee of 3% + $0.99 applies to every paid ticket.
- Eventee (Czech Republic): transparent pricing - from ~6,000 PLN per event (up to 500 attendees), ~12,000 PLN per year for 6 events, or ~20,000 PLN per year for 12 events.
The subscription model makes sense for organisers running at least a dozen events per year and needing advanced registration management, ticketing, and CRM integrations. For a one-to-three-events-per-year organiser, the costs are typically disproportionate.
3. EventApp - one-time fee per event
EventApp is a PWA event app with a one-time net fee per event - from 3,000 PLN net. No subscription, no attendee limits, no transaction fees. The standard set includes 9 modules, but EventApp can be extended with literally anything - custom sections, integrations, bespoke features. Every deployment is different.
Event App Pricing Comparison 2026
| Criterion | Native app | Subscription platform | EventApp |
|---|---|---|---|
| Base cost | 15,000-80,000 PLN | From ~4,000 PLN/event + per-attendee fee | From 3,000 PLN net |
| Payment model | One-time (build) | Annual subscription | One-time fee |
| Transaction fees | None | Yes (some platforms) | None |
| Attendee limit | None | Often tied to plan tier | None |
| Deployment time | 1-3 months | 1-2 weeks | 1-2 days |
| Developer required | Yes | No | No |
| Extensibility | Full (expensive) | Limited by plan | Full - custom modules & integrations |
| App Store / Google Play | Required | Depends on platform | Not needed (PWA) |
| Billing currency | PLN | USD (typically) | PLN |
What’s included in EventApp’s price - 9 modules as standard
EventApp’s price from 3,000 PLN net per event covers a complete feature set. What other platforms charge as add-ons is included as standard:
- Agenda - interactive schedule with real-time updates. Attendees always see the current plan.
- Directions map - Google Maps integration with navigation to the venue.
- Hotel - accommodation information with booking links for out-of-town attendees.
- Gallery - photos from organisers and attendees in one place.
- Downloads - speaker presentations, certificates, and training materials.
- Survey - collect feedback directly in the app; results appear in the organiser panel instantly after each session.
- Live voting - interactive questions during sessions, results on screen in seconds. More in our article on live polls and surveys.
- Contact - a contact form reaching the organiser directly, visible to attendees in the app.
- Language versions - full multilingual support; attendees choose their interface language without re-downloading anything.
Beyond the modules, the price covers the full admin panel, visual customisation (logo, colours, text, media), the no-install PWA, and technical support during the event. See the full feature list on our website.
There are no attendee limits - the price is the same whether your event has 50 or 5,000 attendees. Beyond the standard set, EventApp can be extended with additional features: attendee registration with QR code check-in, gamification, custom information sections, bespoke modules, integrations with external systems, and much more. If your event needs something outside the standard package, contact us and we’ll put together a tailored offer.
Hidden costs of subscription platforms - what to watch for
A SaaS platform’s headline price rarely reflects the total cost. Here is what organisers discover only after signing the contract:
Per-attendee fees
Some platforms use a hybrid model: a low licence fee plus a charge per attendee. Meeting Application charges from 3 to 9 PLN per free registration depending on plan tier. A 300-person conference on the Starter plan incurs 2,700 PLN in attendee fees on top of the licence, plus a 2-4% commission on every paid ticket.
EventApp charges no per-attendee fees and no ticket commissions - you pay once, regardless of how many guests attend.
Add-ons outside the base package
Video streaming, badge printing, unlimited document uploads, and online attendee support are the most common paid extras. According to Eventify’s analysis, the unlimited document upload module on Whova alone costs an additional ~8,000 PLN.
Transaction fees on tickets
Platforms like Whova charge 3% + $0.99 on every paid ticket sold - on top of the platform licence fee already paid. For a conference with 200 tickets at 300 PLN each, that adds approx. 2,800 PLN in transaction costs.
Currency risk
Most global platforms price in USD. Exchange rate movements can increase the PLN cost by 10-20% between the time of signing and actual payment.
The more guests, the higher the bill
Many platforms scale pricing with attendee count or registration volume. A conference planned for 300 attendees that attracts 500 registrations may push you automatically into a higher pricing tier.
Annual contract renewal
An annual subscription means a fixed financial commitment regardless of how many events you actually run. An organiser of 2 conferences per year pays the same as one running 12.
How to calculate the real cost of an event app
When comparing offers, look beyond the headline price and factor in the total cost for one event:
- Licence or build cost - one-time or divided by number of events (for subscriptions)
- Add-ons - features your event needs that are not in the base price
- Transaction fees - for ticketed events
- Currency risk - for USD-priced platforms
- Implementation time - how many staff hours setup and onboarding will consume
For an organiser running one 200-500-person conference per year, the maths is clear: EventApp: from 3,000 PLN net as a one-time fee, no per-attendee charges. Meeting Application: from approximately 4,000 PLN per event plus 9 PLN per attendee - totalling from around 5,700 PLN for a 200-person event.
When another solution might make more sense
A subscription platform may be more cost-effective if you run 10-15 or more large events per year with advanced ticketing and CRM integration. If your organisation requires App Store presence for strategic or corporate policy reasons, a native app is worth considering. For everything else, contact us - we’ll match the solution to your needs and budget.
Frequently asked questions
How much does an event app cost?
It depends on the model. Native app development: 15,000-80,000 PLN. SaaS subscription platforms: from approximately 12,000 PLN per event or from approximately 35,600 PLN per year . EventApp: a one-time fee from 3,000 PLN net per event, with no subscription and no monthly charges.
What does EventApp’s price include?
The full price covers 9 modules (agenda, map, hotel, gallery, downloads, survey, live voting, contact, language versions), the admin panel, visual customisation, the no-install PWA, and technical support. No attendee limits and no hidden fees. EventApp can be extended with almost no limits.
Does EventApp charge a subscription?
No. EventApp is a one-time net fee per event. For multiple events per year, we can prepare a package offer - contact us.
Why are Meeting Application and similar platforms more expensive than EventApp?
Platforms like Meeting Application offer a native iOS and Android app, advanced registration management, and attendee networking. They charge an additional per-attendee fee and transaction commission. Those costs are justified for organisations running several events per year or requiring App Store presence. For a 1-3-events-per-year organiser, the total is typically disproportionate.
Can I test EventApp before buying?
The EventApp demo is available without registration. You can also book a consultation via the contact form.
Can EventApp be customised for my event?
Yes. Beyond the standard 9 modules, EventApp can be extended with attendee registration with QR code check-in, gamification, custom sections, bespoke modules, and integrations with external systems. Every deployment is tailored to the event. Discuss the details via the contact form.
