Event App Pricing 2026: How Much Does It Cost?
Event App Pricing in 2026: Three Models, Three Price Ranges
Pricing is the first question most organizers ask when looking for a conference or corporate event app. The answer isn’t simple - prices vary widely depending on the model. Before comparing quotes, it helps to understand that the event app market offers three options that differ not just in price, but in how you’re charged.
1. An app built from scratch
A custom iOS and Android app needs a defined scope, design, development and maintenance. Cost and timing are agreed for the project. Being listed in the App Store or Google Play does not mean an app was built from scratch: ready-made event platforms also publish apps in the stores.
Updating event content and releasing a new app version are different tasks. With an admin panel, changing an agenda or description may not require another store review. For example, Eventee allows changes to published event content, with restrictions on general information from the day the event starts. App appearance can also be configured in its panel.
MKonferencja is one example of a ready-made app published in the stores. Its pricing separates the app package from additional modules. When comparing it with a custom build, check features, content management, publication terms and maintenance.
2. Ready-made platform: subscription or fee per event
Ready-made platforms such as MeetingApplication, Eventee and CONREGO use different billing models. Prices may depend on the number of events, access period, attendee limit or number of registrations. Store distribution and the payment model are separate aspects of an offer.
Some platforms price their licenses in USD or EUR, so we quote them in the vendor's currency - a zloty conversion goes stale with every exchange-rate move:
- Meeting Application (Polish company): a 12-month project license - Starter 2,699 PLN net, Network 4,699 PLN, Premium 9,699 PLN per event. Every plan includes an event website, registration and the mobile app. On top of the license, a per-attendee fee applies: 9 PLN per free registration on Starter, 6 PLN on Network, 3 PLN on Premium. A 300-person conference on Starter adds 2,700 PLN in attendee fees. Paid tickets carry a transaction commission of 4% (Starter), 3% (Network) or 2% (Premium). The Starter plan does not include the participant list, forum or surveys - those start at Network (checked 2026-09-24).
- Whova (USA): custom pricing - no public rate card, confirmed by both LineUpr’s analysis and Eventify’s breakdown. The only published figure is the transaction fee: 3% + $0.99 on every paid ticket.
- Eventee (Czech Republic): public plans for single events and annual subscriptions, with attendee limits. Check current amounts and scope on the Eventee pricing page.
- CONREGO: subscriptions for 3, 6 or 12 months cost 1,497, 2,694 or 4,788 PLN net respectively. There is no per-registration fee within the 10,000-attendee limit; 3 hours of Premium Support are included. Source: CONREGO pricing, checked 23 September 2026.
- Gridaly: request an offer for your event through its quote form.
Whether a subscription is good value depends on event count, required features and plan terms. Compare the cost for the full period, extra charges and your team’s time. The number of events alone does not determine the best choice.
3. EventApp - one-time fee per event
EventApp is a PWA event app with a one-time net fee per event - 3,000 PLN net. No subscription, no attendee limits, no transaction fees. The standard set includes 19 modules in six groups, and EventApp can be extended with custom sections, integrations and bespoke features. Every deployment is different.
Event App Pricing Comparison 2026
| Criterion | App built from scratch | Ready-made platform | EventApp |
|---|---|---|---|
| Base cost | Project quote | Depends on provider and plan | 3,000 PLN net per event |
| Payment model | Development and maintenance under the contract | Per event or subscription period | One-time fee per event |
| Per-attendee fees | Depend on the project and external services | Depend on the plan | None |
| Attendee limit | Depends on the project | Depends on the plan | None |
| Setup time | Agreed for the project | Depends on configuration | Base package can launch within 24 hours of the first conversation; timing depends on scope |
| Content editing | Depends on the panel built for the project | Within the panel’s capabilities | Self-service in the panel, with optional help |
| Extensions | According to scope and quote | Depend on the provider’s offer | Integrations and custom features after agreeing scope and price |
| App Store / Google Play | According to the project | Depends on the platform | Browser access (PWA) |
| Billing currency | According to the contract | According to the provider’s price list | PLN |
What’s included in EventApp’s price - 19 modules as standard
EventApp’s price of 3,000 PLN net per event covers a complete feature set. What other platforms charge as add-ons is included as standard. The modules come in six groups:
- Registration, tickets and QR check-in - a registration form with your own questions, consents and GDPR clauses, invitations and guest list, attendee categories, emailed QR tickets (payment processing not included), and QR check-in scanned with an ordinary phone.
- Agenda, FAQ and custom pages - an about-the-event page, a program of talks, workshops and breaks, speakers assigned to agenda items, an FAQ, and extra pages with your own content.
- Files, gallery and partners - presentations, certificates and materials to download, a photo gallery you can add to during the event, and partners and sponsors with their logos.
- Directions, hotels and seating - the location on a map with parking details, places to stay with booking links, table seating for guests, and sign-ups for extra activities.
- Polls, quizzes and surveys - live polls with results on screen in seconds, post-event surveys, a quiz with a leaderboard, and the event's Spotify playlist. More in our article on live polls and surveys.
- Networking, contact and push notifications - attendee profiles, chat between attendees and a contact form reaching the organizer. You send announcements to all guests, selected groups or specific people, also as push notifications.
Beyond the modules, the price covers the full admin panel, visual customization (logo, colors, text, media), multilingual support, the no-install PWA, and technical support while you set up the app and during the event. See the full feature list on our website.
There are no attendee limits - the price is the same whether your event has 50 or 5,000 attendees. Beyond the standard set, we design and build event websites from scratch, and EventApp can be extended with integrations with external systems, custom information sections, and features built for one specific event. If your event needs something outside the standard package, contact us and we’ll put together a tailored offer.
Costs beyond the licence price - what to check before you sign
A SaaS platform’s licence price is rarely the total cost. Before you sign, check the vendor’s price list for:
Per-attendee fees
Some platforms use a hybrid model: a low license fee plus a charge per attendee. Meeting Application charges from 3 to 9 PLN per free registration depending on plan tier. A 300-person conference on the Starter plan incurs 2,700 PLN in attendee fees on top of the license, plus a 2-4% commission on every paid ticket.
EventApp charges no per-attendee fees and no ticket commissions - you pay once, regardless of how many guests attend.
Add-ons outside the base package
Video streaming, badge printing, unlimited document uploads, and online attendee support are the most common paid extras. Eventify’s breakdown lists them as separately quoted line items on Whova; no public rate card puts a number on them.
Transaction fees on tickets
Platforms like Whova charge 3% + $0.99 on every paid ticket sold - on top of the platform license fee already paid. For a conference with 200 tickets at 300 PLN each, that adds approx. 2,650 PLN in transaction costs.
Currency risk
Some global platforms, such as Whova and Eventee, price in USD or EUR. Exchange rate movements can change the PLN cost between signing and payment. Polish providers, Meeting Application included, quote in zloty.
The more guests, the higher the bill
Many platforms scale pricing with attendee count or registration volume. A conference planned for 300 attendees that attracts 500 registrations may push you automatically into a higher pricing tier.
Annual contract renewal
An annual subscription means a fixed financial commitment regardless of how many events you actually run. An organizer of 2 conferences per year pays the same as one running 12. With EventApp, two events within a year come to 3,000 + 2,500 = 5,500 PLN net.
How to calculate the real cost of an event app
When comparing offers, look beyond the headline price and factor in the total cost for one event:
- License or build cost - one-time or divided by number of events (for subscriptions)
- Add-ons - features your event needs that are not in the base price
- Transaction fees - for ticketed events
- Currency risk - for platforms priced in USD or EUR
- Implementation time - how many staff hours setup and onboarding will consume
For an organizer running one 200-500-person conference per year, the math is clear: EventApp: 3,000 PLN net per event, no per-attendee charges. Meeting Application on the Network plan (Starter has no attendee list, forum or surveys): 4,699 PLN net for the license plus 6 PLN per free registration - 5,899 PLN for 200 people, 7,699 PLN for 500. The plans don't cover exactly the same scope, but EventApp's flat price is lower at any headcount and doesn't grow.
When another solution might make more sense
If you need an app in the App Store or Google Play, compare ready-made store apps with a custom build. For ticket sales, integrations or custom features, compare scope and the full quote. Tell us your requirements, and we’ll confirm what we can build in EventApp and at what price.
Frequently asked questions
How much does an event app cost?
Cost depends on scope and the billing model. A custom app needs a project quote; ready-made platforms offer per-event plans or subscriptions, sometimes with registration charges. EventApp costs 3,000 PLN net per event for the standard modules, with no subscription or per-attendee fees.
What does EventApp’s price include?
The full price covers 19 modules (including registration, tickets and QR check-in, agenda, speakers, FAQ, custom pages, downloads, gallery, partners, directions, hotels, seating, activity sign-ups, live polls, surveys, quiz, networking, contact), the admin panel, visual customization, the no-install PWA, and technical support while you set up the app and during the event. No attendee limits and no hidden fees.
Does EventApp charge a subscription?
No. EventApp is a one-time net fee per event. If you come back to us with another event within a year, you pay 2,500 PLN net for it.
How do MeetingApplication and EventApp prices compare?
Compare the cost for the same attendee count and check differences in scope. MeetingApplication Network costs 4,699 PLN net per project plus 6 PLN per free registration, or 6,499 PLN net for 300 people. EventApp costs 3,000 PLN net per event. Network also includes an event website and ticket sales, which we quote separately in EventApp. This comparison does not cover paid registrations. Source: MeetingApplication pricing, checked 23 September 2026.
Can I test EventApp before buying?
The EventApp demo is available without registration. You can also book a consultation via the contact form.
Can EventApp be customized for my event?
Yes. Beyond the standard 19 modules, EventApp can be extended with custom sections, integrations with external systems, an event website, and features built for one specific event. Every deployment is tailored to the event. Discuss the details via the contact form.
