Event App Pricing 2026: How Much Does It Cost?
Event App Pricing in 2026: Three Models, Three Price Ranges
Pricing is the first question most organizers ask when looking for a conference or corporate event app. The answer isn’t simple - prices can differ tenfold depending on the model. Before comparing quotes, it helps to understand that the event app market offers three options that differ not just in price, but in how you’re charged.
1. Custom native mobile app (iOS and Android)
The most full-featured and most expensive option. A custom native event app is bespoke software built from scratch - a separate version for the App Store and another for Google Play. Development costs start at 15,000 PLN for basic projects and can reach 80,000 PLN or more for complex features and integrations.
On top of development costs:
- Apple Developer Account: 99 USD per year (approx. 430 PLN)
- Google Play Developer Account: approx. 100 PLN one-time
- App Store review wait time: 24-72 hours (with risk of rejection)
- Ongoing maintenance: every content change post-launch requires a new app release and store review
For a single event or a recurring conference, this approach is usually economically impractical. A custom native app makes sense when an organization runs dozens of large events per year and treats the app as a core brand asset or technology product.
A mid-range option exists in the Polish market: MKonferencja offers a configured native mobile app with App Store and Google Play publication - basic package from 3,000 PLN net, full package from 4,400 PLN net. However, additional modules are priced separately: participant registration from 1,200 PLN, ticket sales from 1,600 PLN, reception management from 600 PLN. A fully configured setup typically comes to 5,400-7,600 PLN or more - and the app still requires App Store review and an update every time event content changes.
2. Subscription platform (SaaS)
The largest category on the market. In Poland the standout player is Meeting Application - a Polish company with a strong track record in conferences and corporate events (2,500+ events served). International platforms like Whova and Eventee are also available, though neither publishes a price list - which makes budgeting in zloty harder for Polish and Central European organizers.
Some platforms price their licenses in USD or EUR, so we quote them in the vendor's currency - a zloty conversion goes stale with every exchange-rate move:
- Meeting Application (Polish company): a 12-month project license - Starter 2,699 PLN net, Network 4,699 PLN, Premium 9,699 PLN per event. Every plan includes an event website, registration and the mobile app. On top of the license, a per-attendee fee applies: 9 PLN per free registration on Starter, 6 PLN on Network, 3 PLN on Premium. A 300-person conference on Starter adds 2,700 PLN in attendee fees. Paid tickets carry a transaction commission of 4% (Starter), 3% (Network) or 2% (Premium). The Starter plan does not include the participant list, forum or surveys - those start at Network (checked 2026-08-18).
- Whova (USA): custom pricing - no public rate card, confirmed by both LineUpr’s analysis and Eventify’s breakdown. The only published figure is the transaction fee: 3% + $0.99 on every paid ticket.
- Eventee (Czech Republic): plans are sold per event (up to 200, 500 or 1,000 attendees) and as annual bundles of 3, 6 or 12 events. Prices are not published - quote on request (checked July 2026).
The subscription model makes sense for organizers running at least a dozen events per year and needing advanced registration management, ticketing, and CRM integrations. For a one-to-three-events-per-year organizer, the costs are typically disproportionate.
3. EventApp - one-time fee per event
EventApp is a PWA event app with a one-time net fee per event - 3,000 PLN net. No subscription, no attendee limits, no transaction fees. The standard set includes 19 modules in six groups, and EventApp can be extended with custom sections, integrations and bespoke features. Every deployment is different.
Event App Pricing Comparison 2026
| Criterion | Native app | Subscription platform | EventApp |
|---|---|---|---|
| Base cost | 15,000-80,000 PLN | From 2,699 PLN net per event + per-attendee fee | 3,000 PLN net |
| Payment model | One-time (build) | Annual subscription | One-time fee |
| Transaction fees | None | Yes (some platforms) | None |
| Attendee limit | None | Often tied to plan tier | None |
| Deployment time | 1-3 months | 1-2 weeks | 1-2 days |
| Developer required | Yes | No | No |
| Extensibility | Full (expensive) | Limited by plan | Full - custom sections, integrations and features |
| App Store / Google Play | Required | Depends on platform | Not needed (PWA) |
| Billing currency | PLN | USD or EUR | PLN |
What’s included in EventApp’s price - 19 modules as standard
EventApp’s price of 3,000 PLN net per event covers a complete feature set. What other platforms charge as add-ons is included as standard. The modules come in six groups:
- Registration, tickets and QR check-in - a registration form with your own questions, consents and GDPR clauses, invitations and guest list, attendee categories, emailed QR tickets (payment processing not included), and QR check-in scanned with an ordinary phone.
- Agenda, FAQ and custom pages - an about-the-event page, a program of talks, workshops and breaks, speakers assigned to agenda items, an FAQ, and extra pages with your own content.
- Files, gallery and partners - presentations, certificates and materials to download, a photo gallery you can add to during the event, and partners and sponsors with their logos.
- Directions, hotels and seating - the location on a map with parking details, places to stay with booking links, table seating for guests, and sign-ups for extra activities.
- Polls, quizzes and surveys - live polls with results on screen in seconds, post-event surveys, a quiz with a leaderboard, and a shared Spotify playlist. More in our article on live polls and surveys.
- Networking and contact - attendee profiles and chat between them, and a contact form reaching the organizer.
Beyond the modules, the price covers the full admin panel, visual customization (logo, colors, text, media), multilingual support, the no-install PWA, and technical support during the event. See the full feature list on our website.
There are no attendee limits - the price is the same whether your event has 50 or 5,000 attendees. Beyond the standard set, we design and build event websites from scratch, and EventApp can be extended with integrations with external systems, custom information sections, and features built for one specific event. If your event needs something outside the standard package, contact us and we’ll put together a tailored offer.
Hidden costs of subscription platforms - what to watch for
A SaaS platform’s headline price rarely reflects the total cost. Here is what organizers discover only after signing the contract:
Per-attendee fees
Some platforms use a hybrid model: a low license fee plus a charge per attendee. Meeting Application charges from 3 to 9 PLN per free registration depending on plan tier. A 300-person conference on the Starter plan incurs 2,700 PLN in attendee fees on top of the license, plus a 2-4% commission on every paid ticket.
EventApp charges no per-attendee fees and no ticket commissions - you pay once, regardless of how many guests attend.
Add-ons outside the base package
Video streaming, badge printing, unlimited document uploads, and online attendee support are the most common paid extras. Eventify’s breakdown lists them as separately quoted line items on Whova; no public rate card puts a number on them.
Transaction fees on tickets
Platforms like Whova charge 3% + $0.99 on every paid ticket sold - on top of the platform license fee already paid. For a conference with 200 tickets at 300 PLN each, that adds approx. 2,650 PLN in transaction costs.
Currency risk
Some global platforms, such as Whova and Eventee, price in USD or EUR. Exchange rate movements can increase the PLN cost by 10-20% between the time of signing and actual payment. Polish providers, Meeting Application included, quote in zloty.
The more guests, the higher the bill
Many platforms scale pricing with attendee count or registration volume. A conference planned for 300 attendees that attracts 500 registrations may push you automatically into a higher pricing tier.
Annual contract renewal
An annual subscription means a fixed financial commitment regardless of how many events you actually run. An organizer of 2 conferences per year pays the same as one running 12.
How to calculate the real cost of an event app
When comparing offers, look beyond the headline price and factor in the total cost for one event:
- License or build cost - one-time or divided by number of events (for subscriptions)
- Add-ons - features your event needs that are not in the base price
- Transaction fees - for ticketed events
- Currency risk - for platforms priced in USD or EUR
- Implementation time - how many staff hours setup and onboarding will consume
For an organizer running one 200-500-person conference per year, the math is clear: EventApp: 3,000 PLN net as a one-time fee, no per-attendee charges. Meeting Application: 2,699 PLN net for the Starter license plus 9 PLN per attendee - 4,499 PLN for 200 people, 7,199 PLN for 500. Below roughly 30 attendees Starter is cheaper; above that EventApp's flat price wins and stops growing.
When another solution might make more sense
A subscription platform may be more cost-effective if you run 10-15 or more large events per year with advanced ticketing and CRM integration. If your organization requires App Store presence for strategic or corporate policy reasons, a native app is worth considering. For everything else, contact us - we’ll match the solution to your needs and budget.
Frequently asked questions
How much does an event app cost?
It depends on the model. Native app development: 15,000-80,000 PLN. SaaS subscription platforms: from 2,699 PLN net per event plus 3-9 PLN per attendee. EventApp: a one-time fee of 3,000 PLN net per event, with no subscription and no monthly charges.
What does EventApp’s price include?
The full price covers 19 modules (including registration, tickets and QR check-in, agenda, speakers, FAQ, custom pages, downloads, gallery, partners, directions, hotels, seating, activity sign-ups, live polls, surveys, quiz, networking, contact), the admin panel, visual customization, the no-install PWA, and technical support. No attendee limits and no hidden fees.
Does EventApp charge a subscription?
No. EventApp is a one-time net fee per event. For multiple events per year, we can prepare a package offer - contact us.
Why are Meeting Application and similar platforms more expensive than EventApp?
Platforms like Meeting Application offer a native iOS and Android app, advanced registration management, and attendee networking. They charge an additional per-attendee fee and transaction commission. Those costs are justified for organizations running several events per year or requiring App Store presence. For a 1-3-events-per-year organizer, the total is typically disproportionate. For a 200-person event, Meeting Application on Starter comes to about 4,499 PLN against 3,000 PLN net for EventApp.
Can I test EventApp before buying?
The EventApp demo is available without registration. You can also book a consultation via the contact form.
Can EventApp be customized for my event?
Yes. Beyond the standard 19 modules, EventApp can be extended with custom sections, integrations with external systems, an event website, and features built for one specific event. Every deployment is tailored to the event. Discuss the details via the contact form.
